Copier Sales and Leasing in Phoenix, AZ

Copier Sales and Leasing in Phoenix, AZ

Businesses across the Phoenix metro area rely on copiers and multi-function printers to handle their document management needs. Purchasing new equipment upfront represents a major cost. Many companies choose to lease copiers instead to take advantage of flexibility and other benefits.

Benefits of Copier Leasing for Phoenix Businesses

There are many advantages to leasing versus buying copiers and printers outright in Phoenix:

• Lower upfront costs with no major capital outlay
• Predictable monthly payments that can be expensed as operating costs
• Upgrade to newer technology more frequently
• Potential tax advantages – consult your accountant
• Maintenance and services included in lease payments

For companies that want to stay current with the latest features, leasing copiers often makes more sense than purchasing in Phoenix and other parts of Arizona.

Major Copier Brands in Phoenix

Leading copier and printer brands with authorized dealers in Phoenix include:

• Xerox – The pioneering document solutions provider, founded in 1906.
• Canon – Global imaging leader known for high-quality copiers and printers.
• Konica Minolta – Providing innovative document equipment for over 150 years.
• Kyocera – Manufactures durable, eco-friendly printers and MFPs.
• Ricoh – Specializes in digital copiers, printers, MFPs, and more.

Within these major brands are models ranging from basic small office copiers up to advanced production equipment for enterprises. Phoenix dealers typically carry multiple lines to meet diverse business needs.

Key Copier Features for Phoenix Businesses

When evaluating new copiers for purchase or lease, keep requirements like these in mind:

• Print speed – Measured in pages per minute (ppm); higher for high-volume offices.
• Monthly duty cycle – The max number of pages a copier can handle per month.
• Copy, scan, fax abilities – Multifunction copiers add versatility.
• Color vs black and white – Color costs more but offers added visual impact.
• Networking and connectivity – For sharing access among multiple users.
• Security features – Like password protection and data encryption.

Discuss your must-have copier features with reputable Phoenix-area dealers to find the right equipment.

How to Select a Phoenix Copier Supplier

Choosing where to lease a multifunction printer is an important decision for Phoenix businesses. Look for:

• An authorized dealer for major brands like Xerox, Ricoh, etc.
• Experts in both sales and ongoing service/support.
• Responsive maintenance with quick on-site response times.
• Knowledgeable reps who assess your needs and offer the right equipment.
• Great client reviews and reputation.

Vet potential lessors thoroughly upfront – this is a long-term partner for essential equipment.

Comparing Phoenix Copier Companies

When evaluating multiple Phoenix copier and printer companies, come prepared with key details like:

• Your average monthly print/copy volume.
• Whether you prefer leasing or buying.
• Equipment features/capabilities needed.
• Details on existing copiers used currently, if applicable.
• Any pain points with current document workflow.

With this information, vendors can suggest appropriate equipment choices. Compare proposals across factors like:

• Quoted equipment specs and capabilities.
• Monthly lease payments or purchase costs.
• Included maintenance and service details.
• Company reputation, experience, and service abilities.
• Length and terms of any financing agreements.

Take time to carefully weigh costs against expected value and service when selecting a Phoenix copier provider.

Popular Phoenix Copier Companies

Leading copier dealers in Phoenix with positive reputations include:

• Desert Copier – Local provider of Ricoh, Toshiba, Konica Minolta and other brands.
• Ray Morgan Company – 60+ years as a Xerox dealer in Phoenix.
• Business World Inc – Major Canon copier dealer in AZ.
• Arizona Office Technologies – Konica Minolta and HP supplier.
• Choice Office Solutions – Known for customer service and Ricoh expertise.
• JR Copier USA – Known for the best lease and service team and offering most copiers major brands.

Be sure to get multiple quotes to find the right Phoenix-area copier company for your specific needs.

Should I Buy or Lease a Copier?

Deciding whether to buy or lease boils down to your specific situation and financial considerations. Purchasing pros and cons include:

• Pro: You own the equipment at the end of payments.
• Con: Large upfront expenditure and capital outlay.
• Pro: Potentially cheaper long-term than leasing.
• Con: Stuck with the same copier until it needs replacement.

For leasing:

• Pro: Smaller initial outlay and predictable monthly costs.
• Con: You must return the copier at lease end.
• Pro: Can upgrade to new models more frequently.
• Con: Overall more expensive long-term than buying.

Discuss options with your Phoenix dealer to choose the best route for your situation.

Important Lease Terms and Clauses

Before signing a copier lease in Phoenix, review key details like:

• Monthly payment amount based on real usage needs.
• Length of the lease agreement.
• Maintenance services included and any costs not covered.
• Late fees or usage overage charges.
• Buyout terms if you want to own the equipment later.
• Clauses for early lease termination.

Also confirm who provides consumables like toner and paper. Get any promises in writing before finalizing the lease.

Tax Implications of Copier Leases in Arizona

In Arizona, leasing copiers and other equipment is subject to state and local sales taxes just as if purchasing it. This means monthly payments for Phoenix copier leases will include applicable sales taxes.

Sales tax rates vary across cities and counties in the metro area. Verify current rates with the Arizona Department of Revenue.

Make sure to budget tax costs into any Phoenix copier lease to avoid unexpected charges.

Alternatives to Copiers for Phoenix Businesses

Traditional physical copiers remain the standard equipment for most Phoenix companies. But emerging alternatives do exist, including:

• All-in-one printers – Affordable for very small offices with minimal needs.
• Cloud printing services – Print jobs are routed to third-party printers via internet.
• Scan-to-cloud workflows – Replace copying with document scanning.
• Managed Print Services (MPS) – Contract out all printer management.

Discuss options like these with managed IT services and print management providers to evaluate potential fit for your organization.

When shopping for new equipment, partnering with the right Phoenix-area copier company ensures you get the perfect copier or printer tailored for your needs and budget.

Phoenix is the capital of the southwestern U.S. state of Arizona. Known for its year-round sun and warm temperatures, it anchors a sprawling, multicity metropolitan area known as the Valley of the Sun. It’s known for high-end spa resorts, Jack Nicklaus–designed golf courses and vibrant nightclubs. Other highlights include the Desert Botanical Garden, displaying cacti and numerous native plants.